Privacy Policy

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website and use services or products. Personal data is any data that can be used to identify you personally.

We (“us”, “our”) take the privacy of users (“users” or “you”) of our website very seriously and are committed to protecting the information users provide to us in connection with their use of our website. Furthermore, we am committed to protecting and using your information in accordance with applicable law.

Please read the Privacy Policy carefully and make sure that you fully understand our practices regarding your information before using our services. By using our services, you agree to the terms of this Privacy Policy.

1. Who is responsible for data collection on this website?

Responsible for data processing is:

Keystone Species, powered by Buzz Women
Woudenbergseweg 41
3711AA Austerlitz
E-mail address:

2. Where is the website hosted?

This website is hosted externally. The hosting provider is Vimexx, Vondellaan 47, 2332AA Leiden, Netherlands. Personal data collected on this website is stored on the servers of Vimexx. This includes IP addresses, contact requests, meta and communication data, contract data, contact data, names and website accesses.

The hoster is used for the purpose of fulfilling the contract with our (potential) users and in the interest of a secure and fast provision of the online presence by the provider. The hoster will process your data only to the extent necessary to fulfill its service obligations.

Further information and the applicable data protection provisions of Vimexx can be found here:

How and which data is processed?

1. Server log data

We automatically collect and store information in the server log files that your browser automatically transmits to us. These are:

  • browser type and browser version
  • operating system used
  • referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

A combination of this data with other types of data is not made. We have a legitimate interest in the technically error-free presentation and optimization of our website – for this purpose, the server log files must be collected.

2. Inquiries by e-mail or phone

If you contact us by e-mail or phone, your request including the resulting personal data (name, request, e-mail address) will be stored and processed by us for the purpose of processing your request. In all other cases, the processing is based on our legitimate interest in the effective processing of requests sent to us.

Your sent personal data will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies, i.e. we have processed the request. Legal requirements (retention periods) remain unaffected.

3. Cooperation and purchase of services or products

Data that is transmitted due to a cooperation or the purchase of a service or product may consist of extended personal data, such as address, billing information or bank data. This data is stored and processed by us for the purpose of processing your request.

Your transmitted personal data will remain with us until you request deletion, revoke your consent to storage or the purpose for data storage ceases to apply, i.e. we have processed the request. Legal regulations (retention periods) remain unaffected.

4. Donations

Your personal data will be processed by Keystone Species for the following purposes:

  • To enter into and implement agreements with donors,
  • To run the donor administration;
  • To carry out relationship management, promotion and marketing activities;
  • To facilitate online fundraising initiatives.

How long will the data be retained?

Unless a more specific storage period is mentioned within our privacy policy, your personal data will remain with us until the purpose for data processing ceases to apply. Your data will be deleted when you make a request for deletion or revoke your consent for storage. Unless we have other, legally permissible, reasons for storing your personal data (e.g. commercial law, tax law deadlines), we will delete your data. In the latter case, the deletion will take place after the reasons (deadlines) no longer apply. We can correct, supplement or delete incorrect or incomplete data at any time at our own discretion.

What rights do you have?

You have the right to view, correct or delete personal data that we have received from you. You can also object to the processing of your personal data (or part thereof) by us or one of our processors. You also have the right to have the data you have provided us with, transferred to you or on your behalf directly to another party. We may ask you to identify yourself before we can comply with the aforementioned requests.


We use technical and functional cookies on our website. A cookie is an encrypted file that is stored on your computer, tablet or smartphone and is necessary for the technical operation of the website and your ease of use. It also allows us to optimize our website.

You can opt out of cookies by setting your Internet browser so that it no longer stores cookies. In addition, you can delete all information previously stored via your browser settings. We do not have access to your personal data in this way.

If you disable cookies, the functionality of this website may be limited. If cookies are used by third parties or for analysis purposes, we will inform you separately within the framework of this data protection declaration and, if necessary, ask for your consent.

Provision to third parties

We may provide the information you give us to third parties if this is necessary for the execution of the purposes described above. For example, we use a third party for:

  • Taking care of the internet environment of our website;
  • Taking care of the (financial) administration;
  • Taking care of our e-mail correspondence;
  • Providing newsletters and invitations.

We never pass on personal data to other parties with whom we have not concluded a processing agreement. With these parties (processors) we obviously make the necessary agreements to ensure the security of your personal data. Furthermore, we will not provide the data you provided to other parties, unless this is legally required and permitted. We may also share personal data with third parties if you give us written permission to do so.


We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example, we have taken the following measures;

  • All persons who can take cognizance of your data on behalf of Keystone Species are bound to secrecy;
  • Our website is secured with an HTTPS/SSL certificate;
  • We use a Clean Desk Policy;
  • We operate a username and password policy on all our systems;
  • We make backups of personal data in order to be able to restore it in case of physical or technical incidents;
  • We regularly test and evaluate our measures;
  • Our employees are informed about the importance of protecting personal data.

Embedded content from other websites

The articles on this website may contain embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves exactly as if the visitor had visited the other website.

These websites may collect information about you, use cookies, embed additional third-party tracking features, and monitor your interaction with this embedded content, including tracking your interaction with the embedded content if you have an account and are logged into this website.

Why do we collect data?

There are several reasons for collecting your data:

  • to provide and operate our services;
  • to develop, customize and improve our services;
  • to respond to your feedback, inquiries and requests, and to provide assistance;
  • to analyze request and usage patterns;
  • for other internal, statistical and research purposes;
  • to improve our data security and fraud prevention capabilities;
  • to investigate violations and enforce our terms and policies and to comply with applicable law, regulation or governmental request;
  • to provide you with updates, news, promotional materials and other information related to our services. In the case of promotional emails, you can decide whether you want to continue receiving them. If not, simply click the unsubscribe link in those emails.


If you have a complaint about the processing of your personal data we ask you to contact us directly. If we can’t work it out together, we are of course very sorry to hear that. You always have the right to submit a complaint to the Dutch Data Protection Authority, this is the supervisory authority in the field of privacy protection.

Status of the Privacy Policy

We may revise this Privacy Policy from time to time in our sole discretion. The version published on the website is always current.

Last updated 17.01.2024.